The Financial Case for Cloud for Law Firms

  • Server Purchase
  • Server Backup Hardware & Software
  • UPS / Battery Backup
  • Microsoft Server Licensing
  • SQL & Exchange Licensing
  • Server & RDS CAL's (Licensing)
  • Setup Fee (IT Consultant / MSP)
  • Managed IT Services
  • User Support / Help Desk
  • Offsite / Remote Backup
  • Remote Access Solution (VPN, RDS, etc.)
  • Practice Management Software
  • Office 365
  • Tally up what you do, or will spend on an ongoing basis. This should include fixed monthly costs (such as a Managed IT Provider contract) as well as sporadic, less predictable costs (such as hourly IT support). For the latter, if you’re unsure of a reasonable budget for this amount, I recommend finding the average over the past two three years.

    Add all of these up and determine your average monthly IT spend.

    Sidebar: Plug-And-Pray Doesn’t Count

    Key to this financial analysis is the assumption that when it comes to managing your law firm IT, that you’re doing it right. That is to say, that you are being reasonably proactive and responsible when it comes to managing IT, performing proactive maintenance, and reducing the likelihood and impact of IT problems and keeping your client data secure.

    When it comes to managing law firm IT, possibly the first, most important rule is to be proactive rather than reactive. This may be advice you’ve heard again and again—but in today’s day and age, there are still so many law firms that don’t practice this.

    Avoid reactive, break-fix law firm IT management (something we call: “plug-and-pray.”)

    • Do you only call your IT consultant when something is wrong?
    • Does your IT consultant/company remotely monitor your systems, but rarely sets foot into your office?
    • Do you spend as little as possible on IT and technology?

    If so: Stop it. You’re doing your employees, your clients and yourself a huge disservice. You don’t need to take a Cadillac approach to law firm IT management, but you do need to be proactive about it.


  • Unplanned Server Crashes
  • Unplanned Network Repair
  • Software Updates that Necessitate Server/DesktopUpgrades
  • Unplanned Data Recovery Costs
  • Law Practice Management Software (Such as LEAP, Clio or MyCase)
  • Document Management Software (Such as iManage or LexWorkplace)
  • Cloud Storage (Such as Dropbox, Box, Google Drive or OneDrive)
  • Accounting Software (Such as QuickBooks Online or Xero)
  • Productivity & Email (Such as Office 365 or G Suite)
  • Your Practice Management or Document Management Software
  • Your File System (IE: "The S:\ Drive")
  • Your Email (Typically Exchange)
  • Your Productivity and Other Applications
  • Server infrastructure
  • Hosting of your legal software applications
  • Storage for your documents and data
  • Microsoft Office
  • Exchange Email
  • SQL Server (required by most Law Practice Management applications)
  • Desktop Antivirus/Endpoint Security
  • IT Help Desk
  • Managed Backups / Data Redundancy
  • About the Author: Dennis Dimka
    Dennis Dimka is the CEO and founder of Uptime Legal Systems, North America's leading provider of technology, cloud and marketing services to law firms. Under Dennis’ leadership, Uptime Legal has grown organically and through acquisitions to become the nationally-recognized legal technology company it is today. Uptime Legal continues to innovate and disrupt the legal technology space, and has been named to the Inc. 5000 list of fastest-growing private for the past six consecutive years. Dennis was also an Ernst & Young Entrepreneur of the Year finalist.

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