How to Use Timeslips & QuickBooks in the Cloud

How Timeslips & QuickBooks Work in the Cloud – A 2021 Guide for Law Firms

  • Law Firm Partners that drive the IT strategy for their law firm
  • Law Firm Administrators that are charged with managing the firm's technology
  • Law Firm IT Consultants that and are looking for solutions for their client's applications
    • Time Entry/Tracking
    • Expense Entry/Tracking
    • Billing / Invoicing
    • Reporting
  • Robust Budgeting / Budget vs. Actual
  • Memorized Transactions
  • Sophisticated Custom Reporting
  • Loan Manager / Amortization Table Management
  • Purchase Server Equipment Every 3 - 5 Years
  • Purchase and Implement Microsoft SQL Server
  • Implement and Manage Backups & Disaster Recovery
  • Implement and Manage Data Security (Encryption, etc.)
  • Perform Routine Preventative Server/IT Maintenance
  • Retain an IT Consultant or Firm to Keep Everything Running
  • Data Encryption In-Transit and At-Rest
  • And-to-End Virus Protection
  • Protection Against Ransomware
  • Multi-Factor Authentication (MFA)
  • Redundant Data Centers
  • Backups with Point-In-Time Recovery
  • Enterprise-Grade Firewall Protection
  • Active Threat Monitoring
  • Regular Security Patching
  • Dedicated Private Network Per Firm
  • Dedicated Private Virtual Servers
  • Redundant Physical Servers
  • Redundant Routers & Network Equipment
  • Redundant Upstream Internet Providers
  • Redundant Data / Hard Drive Arrays
  • Geographically Redundant Data Centers
  • Multiple Redundant Data Backups
  • Point-in-Time Data Recovery / Restoration
  • Routine System Maintenance & Patching
  • 24 x 7 x 365 System Monitoring
  • Hosting for Timeslips, QuickBooks and your other legal software
  • Cloud storage – a file-system for your files and folders
  • Support for Timeslips and QuickBooks​ – including updates and maintenance
  • Office 365 – for productivity
  • Microsoft SQL Server
  • Exchange Email
  • All necessary server maintenance, backups and security
  • IT Help Desk support for your team
  • Dedicated/Private Virtual Servers
  • Dedicated/Private Virtual Network (VLAN)
  • Dedicated/Private Active Directory
  • Dedicated/Private SQL Server/SQL Database
  • Your Timeslips Software
  • Your QuickBooks Software
  • Your Other Legal Software
  • Your Productivity Software (Microsoft Office)
  • Your Documents, Files and Folders
  • Your Outlook & Email
  • Your firm is committed to the Timeslips and/or QuickBooks
  • Your firm uses a combination of devices (Windows, Macs, Tablets)
  • Your firm needs to be able to work from anywhere
  • You're tired of dealing with servers and IT headaches
  • Your firm needs to keep your applications an data secure
  • Step 1: Onboarding Project Manager

    Step 2: Discovery

  • Inventory of Software to be Migrated
  • Inventory of all Documents and Data
  • Identifying Email Accounts and Settings
  • Documenting Third-Party Services, Logins and Accounts
  • Inventory of Network Devices and Peripherals
  • Testing of Firm Internet Speed
  • Step 3: Build

  • Provisioning of Virtual Servers
  • Setup of Each User Profile / Virtual Desktop
  • Installation of Your Firm's Software
  • Setup of Your File System (Including Permissions)
  • Thorough Testing of Your New Cloud Environment
  • Step 4: Go-Live

  • Each Applications Data/Database (including ProLaw)
  • Your File-System, Files and Folders
  • Your Email Mailboxes and Distribution Groups
  • Utility Functions (Print Servers, DHCP, DNS, etc.)
  • Step 5: Training & Ongoing Support

  • Server Purchase
  • Backup Hardware & Software
  • UPS / Battery Backup
  • Windows Server Licensing
  • SQL Server Licensing
  • Desktop / Network Setup
  • Implementation (IT Consultant)
  • Managed IT Service
  • User Support / IT Help Desk
  • Offsite / Remote Backup
  • Remote Access Solution (VPN, RDS, etc.)
  • Practice Management Software
  • Office 365
  • Security Maintenance & Renewals
  • Unplanned Server Crashes
  • Unplanned Network Repair
  • Unplanned Data Recovery Costs
  • Software Updates that Prompt Server Upgradges
  • One-time Implementation Fee, typically ranges from $2000 to $6000
  • All-Inclusive Monthly Fee, often around $105 to $159 / User / Month
  • Verify the provider has hosts Timeslips and QuickBooks​ for at least 25 law firms
  • Verify the provider will encrypt your data in-transit and at-rest
  • Verify the provider backs up your data to multiple data centers across the US
  • Understand what the provider will do if served with a subpoena regarding your data
  • Validate that your data will only be stored in your country (data sovereignty)
  • Verify that you will retain exclusive ownership of your data
  • Ensure the provider's data center is SSAE16 audited and certified
  • Verify the provider owns the server equipment (not simply reselling Azure or Amazon)
  • Verify that the provider offers at least 99.99% Uptime
  • Verify the provider is complaint with all software licensing (Microsoft, VMWare, etc.)
  • Understand the provider's size (in terms of revenue and employee count)
  • Obtaining and contacting references
  • Asking for and reviewing the provider's case studies / success stories
  • Reading the available Google reviews for the provider.
  • Yes. You can run Timeslips and QuickBooks​ in a Private Cloud with a company that specializes in hosting law firm software.

    Timeslips and QuickBooks​ can be moved to a Private Cloud by a company that specializes in hosting law firm software. Learn more.

    A Private Cloud provides all necessary IT functions without the need to maintain on-premise servers. Learn more.

    A Virtual Desktop allows your law firm to access and use your legal and productivity software from any device. Learn more.

    It depends on the cloud provider. With a reputable provider, a Private Cloud is orders of magnitude more reliable than maintaining on-premise servers.

    It depends on the cloud provider. With a reputable provider, a Private Cloud is orders of magnitude more secure than maintaining on-premise servers.

    It depends on the cloud provider, the number of users in your firm and the other technology needs of your firm. For many law firms, running Timeslips and QuickBooks​ in the Cloud costs between $115 and $159 / User / Month. Learn more.

    It depends on the cloud provider. As such, you should read the contract carefully, and ensure there is explicit language to this effect.

    This depends on the provider. Some cloud providers require that a third-party VAR or IT consultant perform all updates. Uptime Practice, by contrast, manages all software Timeslips, QuickBooks, and other updates and maintenance for you.

    Now that cloud computing is mainstream many bar associations have shared their opinions on cloud computing, and even recommend it. According to an article posted on the ABA website:

    “Most fears about trusting client information to ‘the Internet’ are misplaced. One misconception is that client information may be intercepted as it travels across the Internet. Modern encryption has progressed to the point where it is unbreakable. Cloud companies understand that their reputations for protecting customer information are crucial. A single security breach would cost them dearly. Your client information is more secure stored on a reputable, professionally managed cloud server than on your office computers.”

    This depends on the cloud provider. In the case of Uptime Practice, your Private Cloud will work with virtually all printers, scanners and peripherals. Your local and network printers will appear and work within your virtual desktop just as they do on your local computer.

    About the Author: Dennis Dimka
    Dennis Dimka is the CEO and founder of Uptime Legal Systems, North America's leading provider of technology, cloud and marketing services to law firms. Under Dennis’ leadership, Uptime Legal has grown organically and through acquisitions to become the nationally-recognized legal technology company it is today. Uptime Legal continues to innovate and disrupt the legal technology space, and has been named to the Inc. 5000 list of fastest-growing private for the past six consecutive years. Dennis was also an Ernst & Young Entrepreneur of the Year finalist.

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