How to Use ProLaw in Cloud

How ProLaw Works in the Cloud
A 2021 Guide for Law Firms

  • Law Firm Partners that drive the IT strategy for their law firm
  • Law Firm Administrators that are charged with managing the firm's technology
  • Law Firm IT Consultants that and are looking for solutions for their client's applications
  • Client & Contact Management
  • Case / Matter Management
  • Calendaring
  • Time & Billing
  • Task & Workflow Management
  • Document Management
  • Accounting
  • Modular and End-to-End Law Practice Software
    ProLaw is modular software, customers can purchase and use the front-office (practice management and document management) module, the back-office (business and trust accounting) module, or both.

    Deep Integration with Microsoft Office
    ProLaw integrates heavily with the Microsoft Office suite, including Word (for documents) and Outlook (for email). ProLaw also integrates with Westlaw and WestlawNext.

    Simplified (Optional) Web Interface
    A relatively new feature, ProLaw offers its ProLaw Workspace option, which provides a simplified web-based interface for user's in the firm that have more basic needs. More on ProLaw Workspace below.

  • Purchase Server Equipment Every 3 - 5 Years
  • Purchase and Implement Microsoft SQL Server
  • Implement and Manage Backups & Disaster Recovery
  • Implement and Manage Data Security (Encryption, etc.)
  • Perform Routine Preventative Server/IT Maintenance
  • Retain an IT Consultant or Firm to Keep Everything Running
  • Data Encryption In-Transit and At-Rest
  • And-to-End Virus Protection
  • Protection Against Ransomware
  • Multi-Factor Authentication (MFA)
  • Redundant Data Centers
  • Backups with Point-In-Time Recovery
  • Enterprise-Grade Firewall Protection
  • Active Threat Monitoring
  • Regular Security Patching
  • Dedicated Private Network Per Firm
  • Dedicated Private Virtual Servers
  • Redundant Physical Servers
  • Redundant Routers & Network Equipment
  • Redundant Upstream Internet Providers
  • Redundant Data / Hard Drive Arrays
  • Geographically Redundant Data Centers
  • Multiple Redundant Data Backups
  • Point-in-Time Data Recovery / Restoration
  • Routine System Maintenance & Patching
  • 24 x 7 x 365 System Monitoring
  • Hosting for ProLaw and your other legal software
  • Cloud storage – a file-system for your files and folders
  • Support for ProLaw and your legal software – including updates and maintenance
  • Office 365 – for productivity
  • Microsoft SQL Server – needed to run ProLaw
  • Exchange Email
  • All necessary server maintenance, backups and security
  • IT Help Desk support for your team
  • Dedicated/Private Virtual Servers
  • Dedicated/Private Virtual Network (VLAN)
  • Dedicated/Private Active Directory
  • Dedicated/Private SQL Server/SQL Database
  • Your ProLaw Software
  • Your Other Legal Software
  • Your Productivity Software (Microsoft Office)
  • Your Documents, Files and Folders
  • Your Outlook & Email
  • Your firm is committed to the ProLaw software
  • Your firm uses a combination of devices (Windows, Macs, Tablets)
  • Your firm needs to be able to work from anywhere
  • You're tired of dealing with servers and IT headaches
  • Your firm needs to keep your applications an data secure
  • Step 1: Onboarding Project Manager

    Step 2: Discovery

  • Inventory of Software to be Migrated
  • Inventory of all Documents and Data
  • Identifying Email Accounts and Settings
  • Documenting Third-Party Services, Logins and Accounts
  • Inventory of Network Devices and Peripherals
  • Testing of Firm Internet Speed
  • Step 3: Build

  • Provisioning of Virtual Servers
  • Setup of Each User Profile / Virtual Desktop
  • Installation of Your Firm's Software
  • Setup of Your File System (Including Permissions)
  • Thorough Testing of Your New Cloud Environment
  • Step 4: Go-Live

  • Each Applications Data/Database (including ProLaw)
  • Your File-System, Files and Folders
  • Your Email Mailboxes and Distribution Groups
  • Utility Functions (Print Servers, DHCP, DNS, etc.)
  • Step 5: Training & Ongoing Support

  • Server Purchase
  • Backup Hardware & Software
  • UPS / Battery Backup
  • Windows Server Licensing
  • SQL Server Licensing
  • Desktop / Network Setup
  • Implementation (IT Consultant)
  • Managed IT Service
  • User Support / IT Help Desk
  • Offsite / Remote Backup
  • Remote Access Solution (VPN, RDS, etc.)
  • Practice Management Software
  • Office 365
  • Security Maintenance & Renewals
  • Unplanned Server Crashes
  • Unplanned Network Repair
  • Unplanned Data Recovery Costs
  • Software Updates that Prompt Server Upgradges
  • One-time Implementation Fee, typically ranges from $2000 to $6000
  • All-Inclusive Monthly Fee, often around $105 to $159 / User / Month
  • Verify that the provider is an authorized ProLaw hosting partner
  • Verify the provider has successfully hosted ProLaw for at least 20 law firms
  • Verify the provider will encrypt your data in-transit and at-rest
  • Verify the provider backs up your data to multiple data centers across the US
  • Understand what the provider will do if served with a subpoena regarding your data
  • Validate that your data will only be stored in your country (data sovereignty)
  • Verify that you will retain exclusive ownership of your data
  • Ensure the provider's data center is SSAE16 audited and certified
  • Verify the provider owns the server equipment (and is not simply reselling Azure or Amazon)
  • Verify that the provider offers at least 99.99% Uptime
  • Verify the provider is and remains complaint with all software licensing (Microsoft, VMWare, etc.)
  • Understand the provider's size (in terms of revenue and employee count)
  • Obtaining and contacting references
  • Asking for and reviewing the provider's case studies / success stories
  • Reading the available Google reviews for the provider.
  • Yes. You can run ProLaw in a Private Cloud with a company that specializes in hosting law firm software.

    ProLaw can be moved to the Private Cloud by a company that specializes in hosting law firm software. Learn more.

    A Private Cloud provides all necessary IT functions without the need to maintain on-premise servers. Learn more.

    A Virtual Desktop allows your law firm to access and use your legal and productivity software from any device. Learn more.

    It depends on the cloud provider. With a reputable provider, a Private Cloud is orders of magnitude more reliable than maintaining on-premise servers.

    It depends on the cloud provider. With a reputable provider, a Private Cloud is orders of magnitude more secure than maintaining on-premise servers.

    It depends on the cloud provider, the number of users in your firm and the other technology needs of your firm. For many law firms, running ProLaw in the Cloud costs between $115 and $159 / User / Month. Learn more.

    It depends on the cloud provider. As such, you should read the contract carefully, and ensure there is explicit language to this effect.

    This depends on the provider. Some cloud providers require that a third-party VAR or IT consultant perform all updates. Uptime Practice, by contrast, manages all software updates and maintenance for you.

    Now that cloud computing is mainstream many bar associations have shared their opinions on cloud computing, and even recommend it. According to an article posted on the ABA website:

    “Most fears about trusting client information to ‘the Internet’ are misplaced. One misconception is that client information may be intercepted as it travels across the Internet. Modern encryption has progressed to the point where it is unbreakable. Cloud companies understand that their reputations for protecting customer information are crucial. A single security breach would cost them dearly. Your client information is more secure stored on a reputable, professionally managed cloud server than on your office computers.”

    This depends on the cloud provider. In the case of Uptime Practice, your Private Cloud will work with virtually all printers, scanners and peripherals. Your local and network printers will appear and work within your virtual desktop just as they do on your local computer.

    ProLaw is Windows-based, and cannot run on a Mac computer. However, certain Virtual Desktop solutions, such as Uptime Practice, enable you to run ProLaw in cloud desktop from your Mac computer.

    About the Author: Dennis Dimka
    Dennis Dimka is the CEO and founder of Uptime Legal Systems, North America's leading provider of technology, cloud and marketing services to law firms. Under Dennis’ leadership, Uptime Legal has grown organically and through acquisitions to become the nationally-recognized legal technology company it is today. Uptime Legal continues to innovate and disrupt the legal technology space, and has been named to the Inc. 5000 list of fastest-growing private for the past six consecutive years. Dennis was also an Ernst & Young Entrepreneur of the Year finalist.

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